Course Reserves include books, photocopies, movies, and other items that instructors place on reserve so that all students enrolled in their classes have access to required and recommended materials. Other works such as style manuals and documents relating to UMW are on Permanent Reserve.
Use our Catalog Search to find Reserve items. In order to narrow your search to only include Reserve items, use the Location limiter in the left-hand column to select “Request at Circulation.”
Once those steps are completed the library will complete your request. Requests are completed on a first-come, first-serve basis.
Information for Students
Information for Faculty
A valid EagleOne card and a patron account in good standing are required for Reserve check-out. Course Reserves are held at the Simpson Library Circulation Desk. Course Reserves are available from when the library opens until 15 minutes prior to the library’s closing. Reserve materials must be returned to the Circulation Desk if the library is open. For after-hours returns, a book drop is available on the front wall of the Simpson Library building.
Reserve lending periods range from 2 hours to 2 weeks, depending on the instructor’s preference. Reserve items cannot be restricted to building use. If a 2-hour Reserve item is checked out within 2 hours of closing or a 6-hour Reserve item is checked out within 6 hours of closing, the item will be due back when the library reopens. There is no limit to the number of Reserve items that can be checked-out at one time. Holds and Recalls cannot be placed on Reserve material. Reserve material cannot be renewed, but may be checked out again if no one is waiting for the item.
Yes. Charges for overdue Hourly Reserve materials are $1.00 per hour (or any part of an hour) per item. Charges for overdue Daily Reserve materials are $1.00 per day (or any part of a day) per item. Charges continue to accrue when the library is closed. There is no maximum charge for overdue Reserve items.
Yes. If Simpson Library doesn’t own your course materials, we can purchase them. Fill out our Purchase Request Form to request a purchase
Please be aware that older editions of some textbooks may be out of print or completely unavailable for purchase. To ensure that your students have access to the required materials, the Library will generally acquire the most recent edition of a required textbook. If you have questions about this, please contact lgreeley@umw.edu.
To place an item on reserve, use the online Course Reserve Material Form. You may choose a loan period of 2 hour/overnight, 6 hour/overnight, 24 hour/overnight, 2 day/overnight for each item. See the Borrowing Reserve Materials section for a more detailed explanation of loan periods. The choice of loan period should be based on class size, length of assignment, time allowed before assignment is due, whether the material is required or recommended, and the number of copies available. Items on Reserve for the same course can have different loan periods, and the loan period can be changed if it becomes evident that the loan period that was initially chosen is either too brief or too long. Persons requesting that items be placed on Reserve must have a patron record that is in good standing in the library’s database. To ensure that materials will be processed and available for use, lists must be submitted at least seven days prior to the date students will first need access to them. Processing will be done on a first-come, first-served basis. The Library staff will pull library-owned materials as time allows.
All titles will be removed from Reserve at the end of the semester or session (after the last day of finals). Items may be removed from Reserve before the designated expiration date; however, all circulation statistics will be lost. Personal materials that have been on Reserve will be sent to the faculty member’s office, via campus mail, shortly after the expiration date. You will be asked to pick up any item(s) that is too large, heavy, or fragile to be sent through campus mail.
The “Library Reading Lists” feature is a new reading list management tool in Canvas. This tool allows teaching faculty and library staff to work together to create reading lists containing library materials and outside resources. Instructors must turn on the Library Reading List tool, then the library will add course reserve materials to the list. Instructors can create lists of relevant, up-to-date materials gathered from a range of sources including the Library collection, Internet (Amazon, etc.) and multimedia resources (YouTube, etc.); easily manage and update course resources based on their course needs; and look at statistical usage of materials by students. To learn more, visit Simpson Library's online guide to Library Reading Lists in Canvas.
Each photocopy placed on Reserve must include publication information (author, title, year) and contain the publication’s copyright statement. Book chapters must include the title and author(s) of the chapter as well as the title and author(s) of the book. Any photocopies not including this information will be returned. No more than five copies of any one photocopied item may be put on Reserve. The person placing the material on Reserve must secure permission from the copyright owner if any photocopied material is to remain on Reserve for more than one semester, even if those semesters are not contiguous and if the material is not owned by the Library. A personal copy of a photocopied article and any article obtained through Interlibrary Loan may be placed on Reserve for one semester. Permission must be secured from the copyright owner if the articles are to remain on Reserve for more than one semester. Copies for Reserve must meet the criteria of brevity, spontaneity and cumulative effect:
Please contact Laura Greeley, Reserves & Circulation Supervisor
lgreeley@umw.edu or 540-654-1746.